Application Resources
Registering Your Proposal
Registering Your Proposal
For those who need to register their human subjects research activities for Grant Submissions, please contact your designated Pre-Award Specialist and they will assign you an IRB Registration number for institutional routing purposes.
Submitting Your Application
Submitting Your Application
The Institutional Review Board (IRB) requires submission of a full protocol for each new study involving human subjects. A protocol includes the application and all other documents.
Follow the instructions on the Application for the InfoReady submittal process. Email notification will be provided at each step of the process.
- If you experience an adverse event of any kind while conducting your human subjects research, please follow the instructions on the Adverse Event Reporting Form and submit it to the IRB.
- Below are templates for your use when creating informed consent forms:
- Feel free to adapt the language of the Counseling Resources document to meet your specific needs. Please include or remove counseling contacts as appropriate for your specific population of participants.
- If your research involves asking participants about suicidal thoughts, please follow this Decision Tree.
If the research involves Protected Health Information (PHI), then Health Insurance Portability and Accountability Act (HIPAA) requirements must be considered. Please see the IRB-HIPAA Privacy Rule Summary for more information.
- If your research involves social media, please see the Guidance on Social Media Research.
If your research involves children, please see the Research with Children FAQs for direction in obtaining parental consent and child assent.
Below are templates for your use when creating informed consent forms for research with children:
- Parental Consent
- Parental Consent opt out
- Child assent 8 years or less
- Child assent 9-13 years
- Child assent 14-17 years
Submitting Your Modification or Renewal/Annual Report
Submitting Your Modification or Renewal/Annual Report
The Institutional Review Board (IRB) requires submission of a protocol for each modification or renewal, and an annual report for a study involving human subjects.
Please note that research that has progressed to the point that it involves only data analysis, including analysis of identifiable private information or biospecimens, does not require an annual report. Instead, you may submit an email to irb@humboldt.edu to notify the IRB of your status.
- If you experience an adverse event of any kind while conducting your human subjects research, please follow the instructions on the Adverse Event Reporting Form and submit it to the IRB.
NOTE: Changes to personnel or procedures must be approved by IRB before they are implemented.
External Investigators
External Investigators
There are two options for external investigators to consider:
Reliance Agreements should only be considered when an Humboldt faculty, staff, or student will be working with the external investigator to conduct research (i.e., collecting informed consent, collecting data (identifiable or not), and/or analyzing identifiable data.) If you meet these criteria, please contact the IRB at irb@humboldt.edu to request a reliance agreement. You may also be asked to submit your IRB approval letter from the outside institution and your original IRB application.
External Investigators do not need an agreement if their only purpose is to recruit subjects from Humboldt (whether subjects are students, faculty, and/or staff). Humboldt affiliates may assist an external investigator in connecting potential participants with researchers, since this is not considered to be engaging in the research.
If you are not affiliated with Humboldt, but would like to recruit on campus for participants, please submit your IRB approval letter to irb@humboldt.edu.
The Review Timeline
The Review Timeline
The IRB believes that researchers are entitled to timely review of research proposals:
Proposals submitted during the Academic Year
- The IRB’s goal is to contact researchers regarding the status of their application within approximately 10 working days (Green days on the Humboldt Green & Gold Calendar).
- Please allow a minimum of at least 2-3 weeks for low/medium risk review. Full Board Reviews are conducted monthly for higher risk projects.
- Due to the work load at certain times, the IRB cannot guarantee any time frame (for example, during holidays).
- Please allow ample time for review, possible modifications and final determination for your proposal prior to your projected start date.
Proposals submitted during the Summer
- Typically, committee members have been willing to volunteer their time over the summer in order for the IRB to continue to review Exempt and Expedited proposals.
- No expectations of review time are associated with proposals submitted during the summer.